Welcome to our first hybrid blog post. This format was dreamed up while NSLA members got together for dinner in Salt Lake City during the conference. If you like it, please let us know!
So, what did I learn other than what I shared in the video? Tons!
As I sit here writing this blog post about budget plans, I have come to the conclusion that this information could probably fill a book, be a 60-minute presentation at a conference, or even a semester-long class within a school library program. There are a lot of parts to this, and the post below will just skim the surface. I am by no means an expert on creating a school library budget plan, but my goal for you after reading this post, is to just stop and think about how purposefully planning and spending your library budgets could impact your school library program.
The new year has kicked off, students and staff are getting back into the routine of things, and it’s the best part of the year for many of us librarians - we get to start spending the new school year’s budgets. Now, when I say budgets, I truly mean any funds available to the library to improve the services it provides to patrons. Some districts are fortunate enough to have budgets allocated by administration using a specific formula. Other districts will provide libraries with the minimum amount of funds required by the state. There are even some librarians who will have to rely solely on grants and fundraising to be able to purchase any materials for their space. Regardless of how you receive your “budget” it is imperative to spend it responsibly.
I know that for the first several years I spent as a librarian I was so excited to have all this money to spend on books. I mean, who wouldn’t want a job where people gave you money to buy hundreds of books? But the problem is, I just spent the money. I had no idea what I was doing, what money was going towards what, I just knew that I had to spend as much of it as possible. At the end of the year, I would sit back and wonder, well where did all of that money go? Oftentimes, I couldn’t quite remember, and I knew that was a problem. After a few years of following this cycle of just blind spending my budget, I had to make a change and become more purposeful in my spending. I needed to come up with a plan.
The first step to creating a budget plan is to identify the needs of your library program. There are a few ways you can do this. First, look at your collection, and identify areas that need special attention. Both Follett and Mackin have great collection analysis reports that provide specific information, sometimes even down to the dewey decimal number. Second, reach out to your patrons, both students and staff to determine the needs they might see for your space or program. Finally, use your professional judgement and personal professional goals to identify the direction you would like your collection or program to head over the next nine months.
Once you have identified your needs, it's time to start planning on how you will spend your budget to meet the needs of your program. Here’s a quick list of ideas to create your own budget plan report, and of course you can find some examples on Twitter and Pinterest.
IDEAS OF WHAT TO INCLUDE IN AN BUDGET PLAN
Your budget plan could be an extensive spreadsheet that outlines every little detail about your spending this year, or it could be a one-page Canva graphic that highlights just a few things. Regardless of the size or the format, a budget plan helps us reflect as librarians so we can set goals for our spending and provide better services to our patrons.
Here are a few other considerations to make while creating your budget plan.
Once you get into the habit of creating a plan each year, it’ll become a natural part of your collection development process. Your vision for the library, especially through a budget plan, will continue to help your collection improve and secure budgets for future purchases.
As many of our libraries prepare to close for the summer, there’s no better time to look back at all of the incredible things that have happened - especially after this year. My favorite way to do this is by creating an annual report for my district’s elementary library program. [Click here to see my @elemlibraries66 Annual Reports]
Annual reports come in a variety of formats and can contain as much or as little information as you want. It could be a 10-page document that outlines every little detail about your year, or it could be a one-page Canva graphic that highlights just a few things. Regardless of the size or the format, an annual report helps us reflect as librarians so we can set goals for our future and provide better services to our patrons. They are also a great way to advocate for your program and share with your stakeholders the impact libraries have on student learning.
Once you get into the habit of creating a report each year, it’ll become a natural part of your journey as a librarian. All of the data you collect over the years will continue to help you advocate, set goals, and move forward in this ever-changing profession.
Here’s a quick list of ideas to create your own annual report, and of course you can find tons of great examples on Twitter and Pinterest.
IDEAS OF WHAT TO INCLUDE IN AN ANNUAL REPORT
TECH TOOLS TO CREATE AN ANNUAL REPORT
HOW TO SHARE YOUR ANNUAL REPORT
Share your annual report creation with us on Twitter at @NSLAorg!
Written by Kelly Kenny
When I started working in my school library over 3 years ago, I was tickled. I could now organize these books in a way that made sense to the students, I could allow students to check out more than one book at a time, I got to help the library be staffed for more than a few hours a day, I could give suggestions to students and get suggestions too! Daily, I came to work and with the help of an amazing paraprofessional, we got the library in much better shape and welcomed the students each and every day. Our circulation went up, the book requests came in and we loved what we were doing.
The end of that first year came and we decided to do inventory. We found many books were missing and had never been removed from our system. We also started really taking a look at what we had on our shelves. We did research as to what other libraries had in their collection and what books were being checked out most in these libraries. We found that our books lacked variety and diversity. We are in a small, rural community and thought we were doing ok until now.
We got to work and weeded those books that we found most misrepresented certain groups. We chose to keep some of them that were suggested weeds and discussed how we would use these as conversation starters with our students. We talked about what groups were represented in our school. We also talked about what groups might be represented in our school, but students might not be willing to make them public knowledge yet. We talked about families in our school and how we could represent them in our collection. We talked about different holidays and celebrations from around the world and made a list of those we had little to no information about. We looked to see what window and mirror books we did have and what areas we wanted to add to.
We then went to work finding books for the areas that were at the top of our list. Slowly over the last few years, we have been able to add more and more books to our collection in these areas. We talked to the guidance counselor and let her know we had added some of these books to our collection so she could share with students that might come to her.
The next part of this process included library displays and the library classes that are taught to the preschool through 6th grade students. We work to include these new books in our displays and talk about them to students every chance we get. When a student reads one of these books we encourage them to talk to others about them too. During library classes,we read these books aloud or just a chapter or two depending on the student's ages. Classes learn about different traditions and holidays from around the world and work to understand a bit more about those that are not exactly like ourselves.
Through this whole process, we have grown as individuals and in our own awareness and acceptance of others. Given the events in the United States over the last year, we have seen that we still have a long way to go in our collection and our own understanding of diversity. We are proud of the work that we have done to be part of the push that helps our students become better people. We are glad that this process has started and have some great resources to keep referencing as we continue to learn and grow. Many times have we questioned if we should weed a book or should add a book. We try really hard to keep the world in mind and not just our little slice of it and just continue to do what we think is best!
Submitted by Andrea Ripp
A reading culture. Words my ears savor, and words I love to say often. After ten years of building a reading culture at my school, it was time to tackle the next goal: renovating the library. To support the high volume of checkouts, the increased presence of students, and the number of elementary library classes, it was time to improve the library space.
Two years of preparation were needed for the library addition to take shape. The process was challenging to convince administrators and board members that enlarging the library space was a necessity for our growing district. I attended several workshops that gave me points to ponder on how to approach this money-taxing project and how it could be made possible with fewer dollars. First, I outlined the necessity of space for our elementary students. It was once shared with me that the percentage of space should be equivalent to the percentage of students I serve at each level. Elementary students frequent the library more often than the middle and high school students; however, the space in the library tended to appeal to the older students. Second, the number of books in the square footage of the library meant very little space for teaching, learning, or relaxing. Third, it was time to upgrade our facilities for the growth of our district (and continue to find more room for books!). Finally, I convinced a National Honor Society member to tackle the process of reorganizing the library as her Individual Service Project. It was a win-win situation for us both! And, the administration along with the board members were ready to make this library addition happen.
In the summer of 2018, the preparation for enlarging the library finally came to fruition. The preschool classroom located next to the library was vacated because the building across the street was purchased for the Tiny Tiger Early Learning Center. An opportunity for making more space for books! A large doorway was created in the wall to connect the library and the old preschool classroom. This created an opportunity for an elementary section and a middle school/high school section for the library. The moving of bookcases, books, and furniture were completed by the NHS member. Her project also included painting the rooms, storing and reshelving the books (over 15,000). It was quite the project for her, but I am so grateful she was part of the process. Her eye for design and detail were invaluable. This endeavor made the elementary room of the library larger and allowed for library classes to be conducted more easily while other students peruse the shelves. I also purchased shelves that were lower so our young patrons no longer needed to use stools to reach the books on the top shelves. Our shelves are no longer “stuffed” so students can retrieve books more easily.
I am a proponent of the idea that the library is the heart of the school. I want students to feel safe and comfortable in the library environment. This project gives students the opportunity to feel good about coming to an environment that supports their reading needs. Creating an addition to our library only enhanced the reading culture that was already thriving in our district.
By Mary Gregoski
The Nebraska School Librarians Day was held on October 17, 2020 via Zoom. We had over 100 registrants and a great turn out for a wonderful morning! We were fortunate enough to have a keynote speaker and two back-to-back sessions from school librarian presenters. We spent our lunch hour with the annual NSLA membership meeting and getting an update from Dorann Avey with NDE regarding Rule 10.
K.C. Boyd started off our morning with an amazing presentation on advocacy. One of my favorite quotes from her session was, “Show your passion!” If district leaders are uninformed about your position as a librarian and what you can offer, how will you make yourself irreplaceable? You have to speak up, advocate, and show them how amazing school librarians are and how valuable they are to your district. Some of the ways she suggested you could accomplish this was to join committees, use your social media, and ask to present to stakeholders. Bottom line: “Get off the complain train” and show them how amazing you are!
All of our registrants were given access to the recorded sessions from the day. Although we are making the most of our situation this year with many virtual professional development opportunities, we hope to see you all in person at NETA and next fall at Nebraska School Librarians Day! Thank you for joining us virtually this year and helping our organization continue to grow. Check the website professional development calendar for more awesome PD opportunities!
Submitted by NSLA President, Angie Blankenship
Whether you are teaching students in person or remotely or a little of both, it’s important to make sure all learners are engaged. Here are my favorite tips for helping remote learners stay in touch with what is happening in their classrooms.
If you need more ideas, you only need to harness the power of the web or social media to see the innovative ways teachers and librarians engage with remote learners. What great ideas will you discover?
Joy Harvey, Coordinator of Library Services for the Lincoln Public Schools
Like many of you, school librarian summers are spent catching up on books to share with my students and thinking and rethinking ways to engage students and teachers in our library. This summer, however, was much different. Measuring tape in hand and library map prepared, I spent the summer calculating how many students I could safely fit into the library and what six foot of social distancing looks like. I worried, I freaked out a bit, and I’m on level 520 of Bubble Pop. In the end, I sat down and prepared a two page document of library operating procedures for the coming school year. I had to let a few things go to make room for safety procedures. The end game was to keep students in our library and build a robust digital platform to serve every one of our 1800 students regardless of their location - school or home.
In my heart, I felt the least prepared I have ever felt before the first day of school. However, when the students hit the halls and the questions started rolling in, I did what comes naturally. I helped, problem solved, directed, and escorted a few shaky freshmen to their classes. I worked with teachers through the kinks of the Google Classroom transition knowing whatever came our way, it was the platform that would support learning. The worries of the summer fell away and within our safety procedures, we rolled. We helped. And we persisted.
School librarians have an opportunity to take a seat at the table providing resources and support to meet the needs of students in large and small ways. As our teachers rethink their instruction plans, we can offer collaboration and insight. Rethinking the workflow in our libraries shows our students ingenuity and grit. We can move through this season of uncertainty with courage. My hope for all of you this fall as school opens in whatever capacity, is that you roll and you persist.
By Cynthia Stogdill
We get to continue to build relationships with our kiddos.
Very few teachers are as fortunate as we are. We get to spend years developing relationships and really getting to know our students, and that’s something that this pandemic cannot take away from us.
So as you enter this school year, my advice to you is to set aside your worries about how you will manage to get books in kids hands, how you will need to quarantine library materials, and how you will teach in person or online. Because at the end of the day, that doesn’t matter. What does, is that you spend time with your students.
Greet them at every chance you can. Do some fun icebreakers. Sit and talk to them. Let them get to know you. And build that relationship.
By Kelly Kenny
As a library media specialist (LMS), I often find myself pulled in many directions at any given time during any given day. In this teaching position, that I love so much, I have come to expect that my days will likely never look the same.
Like all of you, before I was a LMS, I was a classroom teacher. Whether I was teaching in the elementary classroom or middle school mathematics, my students and I thrived on our classroom routines, expectations, and normal day-to-day goings on. (An assistant superintendent once asked me if my consistent classroom schedule was for the students or for me. I told him it was for “all of us” - and that was the truth.) Our classroom routine made it so I could focus on teaching and my students could focus on learning. It aided my classroom management.
In my first years as a LMS, I was teaching in a middle school with a set library schedule, which I learned to make work for me. I saw 6th grade students on Mondays and Tuesdays, 7th grade students on Wednesdays, and 8th grade students on Thursdays. Fridays were set as my enrichment days. With the students, I established library “norms” and expectations. I was able to give book talks, share book trailers, talk with students about books, etc. All was well!
Fast forward several years to my current LMS position. I serve middle school and high school students. I have no set schedule. Every day is a NEW adventure!
One of the many things I love about being a LMS is talking to kids about books and reading. I love hearing about their latest reads, their passion for a series, their irritation with how long it takes their favorite author to write a book, etc. Oftentimes during these chats, I get new suggestions of books to order. I also love suggesting books to students to read. When a student approaches me and indicates a need for help finding a book to read, I must admit, my inner-librarian self squeals and claps with excitement. It’s like a puzzle I get to put together. So - the questions begin. What was the last book you read? What did you like about it? What’s your favorite book? What makes the book your favorite? Etc. Until - voila! A “book match” is made!
Unfortunately, I’m not always available to do my beloved “book matching”. This saddens my librarian’s heart, but it is what is. So here’s what I do… Every month, I have a new quirky, punny library theme, complete with posters, signs, a bookmark, and a bookmark with my Bitmoji on it. I display books on the tops of our shelves, and each book has a bookmark placed in it. If I’ve read the book and enjoyed it, I put the bookmark with my Bitmoji on it in the book. This is my way of suggesting books to my kiddos without actually being there! (At the beginning of each school year, I communicate my bookmark “strategy” with ALL of my students. For the 6th grade students this is new information, but for the rest of the student body - it’s a reminder. So, EvErYoNe knows!)
My hope is that each student looks forward each month to what that “CrAzY” Mrs. Fiala is going to “do” in the Media Center. For the record, I’ve not had a repeated monthly theme in the six-years I’ve been at Aurora Public Schools!
by Emmy Fiala
This blog is a joint effort by members of the NSLA Executive Board. We hope to provide relevant information, tips and tools to help you in your journey.