As I sit here writing this blog post about budget plans, I have come to the conclusion that this information could probably fill a book, be a 60-minute presentation at a conference, or even a semester-long class within a school library program. There are a lot of parts to this, and the post below will just skim the surface. I am by no means an expert on creating a school library budget plan, but my goal for you after reading this post, is to just stop and think about how purposefully planning and spending your library budgets could impact your school library program.
The new year has kicked off, students and staff are getting back into the routine of things, and it’s the best part of the year for many of us librarians - we get to start spending the new school year’s budgets. Now, when I say budgets, I truly mean any funds available to the library to improve the services it provides to patrons. Some districts are fortunate enough to have budgets allocated by administration using a specific formula. Other districts will provide libraries with the minimum amount of funds required by the state. There are even some librarians who will have to rely solely on grants and fundraising to be able to purchase any materials for their space. Regardless of how you receive your “budget” it is imperative to spend it responsibly.
I know that for the first several years I spent as a librarian I was so excited to have all this money to spend on books. I mean, who wouldn’t want a job where people gave you money to buy hundreds of books? But the problem is, I just spent the money. I had no idea what I was doing, what money was going towards what, I just knew that I had to spend as much of it as possible. At the end of the year, I would sit back and wonder, well where did all of that money go? Oftentimes, I couldn’t quite remember, and I knew that was a problem. After a few years of following this cycle of just blind spending my budget, I had to make a change and become more purposeful in my spending. I needed to come up with a plan.
The first step to creating a budget plan is to identify the needs of your library program. There are a few ways you can do this. First, look at your collection, and identify areas that need special attention. Both Follett and Mackin have great collection analysis reports that provide specific information, sometimes even down to the dewey decimal number. Second, reach out to your patrons, both students and staff to determine the needs they might see for your space or program. Finally, use your professional judgement and personal professional goals to identify the direction you would like your collection or program to head over the next nine months.
Once you have identified your needs, it's time to start planning on how you will spend your budget to meet the needs of your program. Here’s a quick list of ideas to create your own budget plan report, and of course you can find some examples on Twitter and Pinterest.
IDEAS OF WHAT TO INCLUDE IN AN BUDGET PLAN
Your budget plan could be an extensive spreadsheet that outlines every little detail about your spending this year, or it could be a one-page Canva graphic that highlights just a few things. Regardless of the size or the format, a budget plan helps us reflect as librarians so we can set goals for our spending and provide better services to our patrons.
Here are a few other considerations to make while creating your budget plan.
Once you get into the habit of creating a plan each year, it’ll become a natural part of your collection development process. Your vision for the library, especially through a budget plan, will continue to help your collection improve and secure budgets for future purchases.
A library is only useful if the materials and resources in it are easily accessible. As I spent time over spring break working in another school library for a class I was finishing this semester I was introduced firsthand to genrefication. I hadn’t given this a thought for my school library as our district has not embraced this trend yet, but I had talked with others who had successfully done it in their districts and loved it. The library I was in was genrefying their upper elementary and high school fiction section for several purposes: to increase circulation, to make it easier for students to locate specific genres needed for class projects and to help analyze and enhance the collection. It helped me start thinking about the pros and the cons of organizing a library in this way. I would like to share a few pros and cons with you.
Genrefication is no quick or easy process, but there are ways to simplify it and not make the task quite so daunting. Each librarian must draw up their own plan, locate the person power to help physically shift the materials and use ready made tools to help them ease the process. The first step is to run circulation statistics and begin weeding. Once the weeding process is finished you can examine your collection to identify which genre labels you want to use to genrefy your collection. There are quite a few different choices available. These are just a few to choose from: realistic fiction, chick lit, romance, historical fiction, science, fantasy, horror, manga, mystery, adventure, sports, and guy reads. After ordering and receiving your labels (Demco sells them.) you must decide when you want to take on the challenge of labeling and relocating the books. When labeling you may choose to create your own scheme for labels beyond the genre labels. “Identifying series titles was important because we had so many, and I, like most librarians, certainly couldn’t remember the correct order of all of them,” (Sweeney, 2013). You may choose to order series stickers or just buy colored dots and mark them with the numbered title in the series. Some librarians choose to work section by section and put up under construction signage so students and staff know to avoid that section. Others choose to do the shift over the summer so they can spread things out and really plan for the space they need for each reclassified section. When you are finished with the relabeling and reshelving it is time to work on signs so that your patrons can easily locate the genres. You could even create a video for classroom teachers to show to students before they come to visit the library for the first time after genrefying.
Genrefication works well for school libraries because it removes the frustration of learning to use the catalog and searching for related topics under different call numbers. It also frees up librarians to make book recommendations instead of having to guide students around the library. Students feel a sense of confidence about the library when it is welcoming and accessible. Genrefication works well with children because they are more likely to be browsers and to be obsessed with certain topics and benefit from those topics being placed together. However, if one of your library goals is to teach the catalog then you may have to rethink how to do this if you genrefy. Will you do the Dewey, or not?
Submitted by Deanna Hirschman
Rodgers, L. (2018). Give your circulation a lift. School Library Journal. July, 24-27.
Sweeney, S. (2013). Genrefy your library: improve readers’ advisory and data-driven decision making. Young Adult Library Services. Summer, 41-45.
Witteveen, A. (2019). Flipping for genrefication. School Library Journal. September, 40-44.
Krysta, (10/01/2019). Pros and cons of the push for shelving by genre in libraries. Pages Unbound Reviews, pagesunbound.wordpress.com
As many of our libraries prepare to close for the summer, there’s no better time to look back at all of the incredible things that have happened - especially after this year. My favorite way to do this is by creating an annual report for my district’s elementary library program. [Click here to see my @elemlibraries66 Annual Reports]
Annual reports come in a variety of formats and can contain as much or as little information as you want. It could be a 10-page document that outlines every little detail about your year, or it could be a one-page Canva graphic that highlights just a few things. Regardless of the size or the format, an annual report helps us reflect as librarians so we can set goals for our future and provide better services to our patrons. They are also a great way to advocate for your program and share with your stakeholders the impact libraries have on student learning.
Once you get into the habit of creating a report each year, it’ll become a natural part of your journey as a librarian. All of the data you collect over the years will continue to help you advocate, set goals, and move forward in this ever-changing profession.
Here’s a quick list of ideas to create your own annual report, and of course you can find tons of great examples on Twitter and Pinterest.
IDEAS OF WHAT TO INCLUDE IN AN ANNUAL REPORT
TECH TOOLS TO CREATE AN ANNUAL REPORT
HOW TO SHARE YOUR ANNUAL REPORT
Share your annual report creation with us on Twitter at @NSLAorg!
Written by Kelly Kenny
From Jamie Hestermann of Syracuse Middle and High School:
This was a pre-COVID interactive historical fiction display. After learning the characteristics of historical fiction, fourth-graders traveled back in time and visited books from different time periods. They were issued "tickets" and instructed to visit four stations. At each stop, students selected a book from inside a suitcase, previewed it, and filled out a ticket. On the ticket, they had to explain why the book was classified as historical fiction. Many picked up on something included in the cover art, the specific time period in which the book took place, or differences in the way people talked. It helped reinforce the characteristics of the genre and introduced students to some of the historical fiction books we have in the library.
I scoot down the school hallway, copies in hand, shuffling my keys to unlock the library when I see her, she's standing still and looking at posters.
“Good morning,” I say quickly, shuffling by.
“Aren’t these neat,” she says--slowing my pace--gesturing so that I will stop and really look. “They really are saying something.”
I have walked past these motivational hallway posters what feels like one million times and never taken the time to read one. As I stand here with her, reading one after the other, I feel my shoulders soften, my to-do list feeling somehow more manageable.
Yes, we teachers and librarians move fast to get things done, but this woman also had things to get done–and one of the things on her list was to notice the good stuff around us.
The library is a great place to foster gratitude practices (intentionally noticing the good) this winter season--in virtual spaces and in real life. While we might not feel thankful in 2021, we can mine for gratitude in ways that impact our days, our colleagues, and our students. Here are some easy-peasy, plug-and-play ways to jumpstart gratitude at your school this season:
By Evi Wusk
As a library media specialist (LMS), I often find myself pulled in many directions at any given time during any given day. In this teaching position, that I love so much, I have come to expect that my days will likely never look the same.
Like all of you, before I was a LMS, I was a classroom teacher. Whether I was teaching in the elementary classroom or middle school mathematics, my students and I thrived on our classroom routines, expectations, and normal day-to-day goings on. (An assistant superintendent once asked me if my consistent classroom schedule was for the students or for me. I told him it was for “all of us” - and that was the truth.) Our classroom routine made it so I could focus on teaching and my students could focus on learning. It aided my classroom management.
In my first years as a LMS, I was teaching in a middle school with a set library schedule, which I learned to make work for me. I saw 6th grade students on Mondays and Tuesdays, 7th grade students on Wednesdays, and 8th grade students on Thursdays. Fridays were set as my enrichment days. With the students, I established library “norms” and expectations. I was able to give book talks, share book trailers, talk with students about books, etc. All was well!
Fast forward several years to my current LMS position. I serve middle school and high school students. I have no set schedule. Every day is a NEW adventure!
One of the many things I love about being a LMS is talking to kids about books and reading. I love hearing about their latest reads, their passion for a series, their irritation with how long it takes their favorite author to write a book, etc. Oftentimes during these chats, I get new suggestions of books to order. I also love suggesting books to students to read. When a student approaches me and indicates a need for help finding a book to read, I must admit, my inner-librarian self squeals and claps with excitement. It’s like a puzzle I get to put together. So - the questions begin. What was the last book you read? What did you like about it? What’s your favorite book? What makes the book your favorite? Etc. Until - voila! A “book match” is made!
Unfortunately, I’m not always available to do my beloved “book matching”. This saddens my librarian’s heart, but it is what is. So here’s what I do… Every month, I have a new quirky, punny library theme, complete with posters, signs, a bookmark, and a bookmark with my Bitmoji on it. I display books on the tops of our shelves, and each book has a bookmark placed in it. If I’ve read the book and enjoyed it, I put the bookmark with my Bitmoji on it in the book. This is my way of suggesting books to my kiddos without actually being there! (At the beginning of each school year, I communicate my bookmark “strategy” with ALL of my students. For the 6th grade students this is new information, but for the rest of the student body - it’s a reminder. So, EvErYoNe knows!)
My hope is that each student looks forward each month to what that “CrAzY” Mrs. Fiala is going to “do” in the Media Center. For the record, I’ve not had a repeated monthly theme in the six-years I’ve been at Aurora Public Schools!
by Emmy Fiala
I know you are asking yourself - where did half of the school year go? Let’s start this new year off with some fresh ideas for your library! Here are a few bulletin board, book display and library ideas for you to try out in your space. These ideas can be tweaked for libraries big or small - elementary, middle and high school!
In January I have always had students cut out snowflakes to decorate the library, but I always forget about snowmen! Have your classes decorate snowmen and hang them up on a bulletin board or around your space. I feel that these are just as unique as paper snowflakes.
(Credit: Tillysha Naomi on Facebook)
If you don’t have bulletin board space (like me), decorate your doors! What a great and inviting way to welcome your students into the library.
(Credit: Kimberly Lane on Facebook)
If you like puns, then you will love this idea!
(Credit: Sherrie Rizzo on Facebook)
Snowflakes and snowmen aren’t the only thing that represent winter. How can you incorporate New Year’s Resolutions in your displays? Ask students anonymously what their goals are for 2020 and hang them in a window or on a bulletin board for all to see. It’s a great way for students to reflect, but to also see what their peers wrote.
A great way to start the year is to start a new series. Create a display using the 1st book of any of the series in your library.
Have students who are makers? Create a display of “New Year, New Hobby” with maker books, knit/crochet, various how-to non-fiction books that will spark some interest!
(Credit: St. Louis Public Library)
Something I am incorporating into my library in 2020 is Adopt-A-Shelf. I originally saw this idea on Facebook. I am at a large middle school and you could say that by the end of the day or week, my shelves need some love. This is an awesome way for students to hold ownership within your library. Students will “adopt” a shelf to take care of. This can be just a row or even a whole shelf. A fun way to get students to buy in is to make adoption signs about who “owns” the shelf. You could allow students to decorate their area or not. Let them run with it! Students can come in before or after school, during their library time, at the end of the week, etc. However it will work for you. In return, it saves you a few extra minutes of straightening up your shelves.
Here are a few links to get you started:
Adopt a Shelf!
A fun twist on adopt a shelf https://shawnacoppola.wordpress.com/2017/01/16/our-adopt-a-shelf-program-the-deets/
Happy New Year!
By Rachel Westphalen
Hey all! I am Angie Blankenship, School Librarian at Pershing Elementary in Lexington, Nebraska. I wanted to share a quick video with you for my blog post on how to use Facebook Collections and Groups for professional development! Please feel free to email me with any questions after watching the video!
I have also listed a few of my favorite groups to follow. Please share with us if you have any you LOVE.
Future Ready Librarians
School Librarian Connection
By Angie Blankenship
Back in August, I shared the app Goose Chase with my faculty. Goose Chase is a scavenger hunt app where you can create a game with missions online and share it out to students through their devices (cell phones or iPads work the best, not so much laptop computers). Students can turn in missions via text answers or photo answers. Each mission is worth points and teams or individual students compete to be the top on the leaderboard. As a teacher, you see the submission feed on your device and can add or subtract points or even delete a submission if students don’t complete it according to your specifications.
After presenting, I had a tremendous increase in teachers wanting to work with me using this app for their classes. I have now worked with Math classes, Guidance Counselors, and English classes. In a school where collaboration doesn’t usually happen, I am super happy that I have found something to share with my colleagues that they want to use for their students. This positive turn helps promote the library and my services to other teachers who haven’t wanted to collaborate in the past.
This blog is a joint effort by members of the NSLA Executive Board. We hope to provide relevant information, tips and tools to help you in your journey.